Privacy Policy

Last updated: 17.12.2024

1. Introduction and Overview

We are pleased about your interest in our website. The protection of your personal data is important to us. Below, we inform you about which personal data we collect when using our website and how we use it.

2. Data Controller

Steffen Rätzke von Stoyentin

Rosellstraße 38 50354 Hürth

E-mail: steffen@chessscanner.com

3. Purpose of the Website

The website serves for the management of chess tournaments. Users can register to create tournaments, manage participants, draw pairings, enter games and display tournament information.

4. Data We Collect and Process

4.1 Registration on the Website

To use our services (e.g., creating and managing chess tournaments), you must create a user account. In doing so, we collect the following personal data:

• Name or username
• Email address
• Password (stored encrypted)

The provision of the mentioned data is required to provide you with access to our platform.

4.2 Creation and Management of Chess Tournaments

For the management of tournaments, users can store the following data:

• Tournament name, tournament description and links
• Names and data of tournament participants (e.g., first name, last name, club, ELO rating)
• Uploaded game forms
• Played games

4.3 Visibility of Tournaments

By default, created tournaments are not publicly visible. However, the visibility of a tournament can be actively enabled by the creator. In this case, the tournament information, including participant names, pairings and results, is displayed publicly on the website.

By activating visibility, you agree that the entered tournament data is publicly accessible.

4.4 Log Files and Technical Data

When accessing our website, information is automatically collected that your browser transmits to our server. This includes:

• IP address (pseudonymized)
• Browser type and version
• Operating system
• Time of server request

This data is technically necessary to display the website and ensure stability and security.

5. Purposes of Data Processing

We process your personal data for the following purposes:

• For registration and management of your user account.
• For providing our platform and creating/managing chess tournaments.
• For displaying publicly accessible tournament information on our homepage.
• For improving user experience and for technical security of our website.

6. Legal Basis for Data Processing

The processing of your personal data is based on the following legal bases:

• Art. 6 (1) lit. b GDPR (contract performance): Processing is necessary for the performance of the usage contract.
• Art. 6 (1) lit. f GDPR (legitimate interest): For the security and optimization of our website.

7. Storage Duration

We store your data only as long as necessary to fulfill the above-mentioned purposes or as we are legally obligated to do so. Your user account and associated data will be deleted if you delete it yourself or request us to do so.

8. Transfer of Data to Third Parties

We generally do not transfer your personal data to third parties. Exceptions exist only:

• if you have expressly consented (Art. 6 (1) lit. a GDPR),
• if the transfer is necessary for contract fulfillment (Art. 6 (1) lit. b GDPR),
• or if we are legally obligated to do so.

9. Your Rights

According to the GDPR, you have the following rights:

• Right to information (Art. 15 GDPR): You can request confirmation about whether personal data concerning you is being processed.
• Right to rectification (Art. 16 GDPR): You have the right to have incorrect or incomplete data corrected.
• Right to erasure (Art. 17 GDPR): You can request that your data be deleted.
• Right to restriction of processing (Art. 18 GDPR).
• Right to data portability (Art. 20 GDPR): You have the right to receive your data in a structured format.
• Right to object (Art. 21 GDPR): You can object to the processing of your data.

Right to Lodge a Complaint

You also have the right to lodge a complaint with a data protection supervisory authority if you believe that the processing of your personal data violates the GDPR.

10. Data Security

We implement technical and organizational security measures to protect your data from loss, misuse and unauthorized access.

11. Changes to the Privacy Policy

We reserve the right to adapt this privacy policy as necessary to comply with legal requirements or changes to our services. The current version on our website applies.

12. Contact

For questions about data protection or to exercise your rights, you can contact us at any time using the email address provided above.